You can use the free version to get started quickly or the more advanced Pro+ Edition to make powerful visuals that help your meetings stand out. Office Timeline is a PowerPoint add-in that enables professionals to create beautiful timelines and other scheduling visuals instantly.
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You can download the template for free and manually edit it directly in PowerPoint, or you can customize and update it effortlessly with the Office Timeline meeting schedule maker. Our free conference agenda template is a tool to help expedite the job of making a clear, accurate meeting chart in just a few clicks. Save time with the meeting schedule templateĬreating a visual meeting timeline for client reviews, seminars, training sessions, conferences, workshops or other events can be time-consuming. This meeting calendar template was created to provide a high-level view of a multi-day conference but can be used for planning meetings that span less than a day or even less than an hour. The layout is well suited for visualizing meeting appointments that may have conflicts, or which may overlap with other scheduled events. The meeting agenda example was created as a visual timeline to provide business professionals and their audiences with a clear, easy-to-follow graphic of all the planned activities. The timeline template was built as a native PowerPoint slide, making it is easy to communicate your agenda to colleagues, team members, guests, presenters, and other meeting participants. Our free meeting schedule template was designed to assist you with the scheduling and organization of a meeting agenda or itinerary. Use our meeting schedule template for your next agenda A visual schedule similar to the meeting agenda template at the top of this page will be much easier to track both by you and by the rest of the participants, not to mention that it can also add a touch of elegance to your schedule. This will help the meeting or conference run smoothly and will ensure everyone knows their responsibilities and when they’re due to talk. If there will be multiple speakers, write down who will be leading each topic. For multi-day meeting calendars, don’t forget to consider break times as well. Take into account the time it will take to introduce a topic, answer any questions, evaluate possible solutions, and so on. Estimate realistic times for each item included in your meeting schedule template.Keeping everything clear and concise will also make sure your meeting or conference will stay on schedule. This will help you be specific and avoid agenda items that will not lead anywhere. List your meeting’s topics as tasks or questions.When your objectives are clear, you can make sure every task or discussion topic you want to cover is related to your meeting’s main goal. Whether you’re planning a short, one-hour team update or are looking for a conference schedule template for events that last multiple days, you can use these steps to create your meeting schedule:
With a meeting schedule to look back on, especially if it’s updated to include short notes of the decisions taken or key conclusions, you will have a clear reference point to use as a refresher.
Days or weeks after an important meeting, it might be difficult to remember exactly what was discussed. If designed as a visual timeline, it will be very easy to read at first glance and can be used successfully during the meeting to keep everyone on track.
A good meeting agenda template sets the pace of the session, helps participants to stay focused and avoid distractions, and can act as a time management tool, preventing unproductive meetings. A clear meeting schedule template or agenda will also help set expectations and clarify responsibilities both before the session starts and after it’s ended, too. An effective meeting calendar template, whether it’s for a quick check-in, a stakeholder gathering or a conference, sets clear objectives and allows participants to have a good understanding of the “What” and the “Why” of the session prior to its start. How exactly can a meeting schedule or agenda help you?ĭesigned correctly, a meeting agenda will play a critical role in the success of the session. With an effective meeting schedule template in place, the likelihood of this happening will be much smaller. How many times have you attended a meeting that went on for too long, got sidetracked, or ended without reaching a useful conclusion? How many times did you leave at the end of a meeting thinking “This could have been an email”? Any meeting, be it a team update, a stakeholder review or a full-fledged conference, needs a bit of planning and a good meeting schedule.